Once, a long time ago, private email was the tool that only those who can pay extra money for it, could have a privately chosen e-mail address.
Today, as we see that the future is running almost in front of us, those are the pretty common things to have.
No matter if you are a private person or a giant in whatever field you are in, just by having a private domain name, you can choose whichever email address you would like to appear under your name. The other important thing is security, where you can rely on your hosting provider that your emails will be sent on time and get to the person/s in a matter of seconds.
Having a private email address allows you to skip all the clutter in the working hours, depending on huge corporations like we see every day, getting slower bu the day, like Microsoft, among them Gmail, and the rising star, even in the “poorer countries”, which is Apple.
Their servers work based on ‘ First come first serve ‘ while if you have your email, higher are chances to send and receive your email sooner than the others.
Speed and efficiency are not the only benefits of having your personal email address. First, your email account is connected to the server, so in this case, if for example, Microsoft will store your Outlook messages, Google will handle your Gmail account, but wit your email address, you can make a detour, and skip waiting, going straight to your email. This part depends only on your hosting provider.
The better provider you choose, the better results you will have in sending and receiving your emails.
So for the beginning, you should look up, closely, and listen to what other people are saying about the provider that will manage your email address. Also, you can find much relevant information on the internet, but ever Browser promotes their email services, as a first choice.
Up to these days, email was and still is one of the most vulnerable forms of connecting with other people, and with other companies, you work with, so to keep your email account safe, the best thing is to secure it by any means necessary. That is not only to keep it on publicly available but to storage your emails on private servers, where the first level of safety is coming from your provider, where teams of people are working on securing your personal data, emails in the first place.
One of the most important things where we get to the point ‘Why would I have a private email address? ‘ the question where answer presents itself.
Take every larger operator, and every single one of them will say that in one time or another, they had stolen from one hundred up to million email addresses by hackers, and these days, you don’t need to be a ‘hacker’ to be able to steal someone’s email and steal their data, use and abuse them for your benefit.
It happens every day, so be on the lookout, read why you should have your email, recognizable address name.
We mention just one of the many harms, that can get to you, and having in mind that the email service is private, most corporations use ‘Keywords’ and then using it to send you a nice banner, or adds, commercials and other stuff that was mentioned in your email. Those data should be private and were supposed to be something that the only person that you are sending an email, will see what is been written in the email.
As was said earlier, big companies have large teams of people who are looking into your safe communications, while on the other hand, private servers depend on that are you the administrator, or you bought the package in which is described in what way the service provider is going to take care of your email and other data you stored.
As always, bigger teams ( still much smaller than Google ) offers big packages, where the provider will take care of all your security, while the smaller ones, get as much attention, just a smaller space for storage.
When creating your personal email address, there are several things you should pay attention to. First of all is for you to choose mail Client Software, and it is the first step for creating your email. By now you probably heard about some of these, including: Outlook Express, Mozilla Thunderbird, Windows Live Mail, eM Client, Opera Mail, Postbox, and many others.
After downloading software, the next step is to create an email address that you would like to have and create strong enough passwords ( usually generic passwords are much better solution ) but it should be strong enough. There is also a name, which should be your own, but not that important.
Following these steps, next is to decide if you want your email to decide do you want IMAP or POP3.
IMAP shorten for Internet Message Access Protocol, is safer, but it helps you get your emails on several devices. The second important thing is when you get your emails on your computer, they stay on the server, and it won’t be visible is you don’t have an internet connection. If you decide on this option, better is that all your emails are on a server that you are using, and you can access them only from one device ( most common ), but it’s much safer and that much stronger for someone who can potentially steal your mails.
The second choice is POP3 or Post Office Protocol, which, is less safe, but have other benefits that can make your sending a large number of emails at the same time.
The the only problem with this protocol is that you can reach it from more than one computer, and the difference is simple, because, if you are using POP3 protocol, your email account will try to get the connection at any time and download your emails as soon as the connection is established. At the same time, they are being erased from the server, and stay on your computer or mobile phone and every other device that is using your email. Your emails will stay on your devices even if you don’t have an internet connection, and you can read them and prepare replay, while not being connected to the internet.
The benefit of this Protocol is that you can send bulk emails at the same time, and it will go much smoother than when working with POP3.
Keep in mind at all times that private servers are the safest solution and even if someone tries to steal your emails, this is the safest way of keeping all the data, because, private server owners are always doing the job by the saying ‘ Better safe, than sorry’ in which case you really should inform yourself who is the most reliable.
Who can protect you the most, who can back up your stored data, and how long they keep their logs?
The next on the list is SMTP Server, and why does it need to be listed here. It is shortened from “Simple Mail Transfer Protocol” and is connected to outgoing emails. In 2018. cPanel decided to add few additional steps to secure your data, with SSH Key Access and they now require User Name, email address and password.
Without data on Outgoing emails, like SMTP Port, with the number which is attached to it, you won’t be able to send your emails, from your private email account, and that is the point of the whole story. The number of the Port depends on many things, but mostly toward your safety and emails that are important to you.
Every single email has its route, and that route doesn’t always have a straight line. Except for the fact that the SMTP ( also, depending on a service provider ), the fastest way and the advantage have emails that are on the private servers, have SMTP, and in that order, those emails will get to recipients much faster.
Also, SMTP on the way to the recipient has to get through several pre-ordered steps, that will allow your emails to get to senders address fully protected.
That would be the whole protocol, about Setting up your private email address, but still, there are some other things to add up, and the goal for all email accounts and how to protect them.
Importance of having your own email address, on a personal server is that you have all the control about your Incoming and Outgoing emails, and most important of all is that even if Gmail, iCloud or Outlook stop working, or get shut down, your email will still be able to work without any trouble.
For those who have many emails to send, having your private email server, or bought storage, in both cases, you need to pay attention down to the smallest details. For example, when focusing on your Spam Filtering you can limit the size of an attachment, but, before all that, you need to have enough space on your computer, as well.
Spam Folder, for example, can make a real mess in your Spam folder, but also in your Inbox, if you don’t pay attention to it. It’s because of that you need to have additional space on your computer, or on the server that you got to loan for a year or more.
Most of the Hosting services allow you to buy additional space, in case you need it, and it is not that hard and can be added in a time of a few minutes.
Security is the most important part of having a personal email address, so here are a few of the most common steps to secure your new email address…
For those who already have an email from Gmail or Outlook, should know these steps, because it’s almost the same procedures, slightly different, but still worth your few extra minutes to protect your email account, and be warned if someone tries to get to your emails.
Beside your speed of internet connection, where you can react quickly, which will help your messages not to be returned to the sender.
There are different software for Windows, and another set for Linux users.
Without them, you can not run the server, so that is the basic needs. In second place is virus protection, which is one of the most important steps, because in whichever field you are working in, you need to have serious protection from stealing your email with all your personal correspondence, which can be highly secretive, wit a lot of sensitive pieces of information.
When it comes to email encryption, you should look long and hard, because it is in your best interest that you have the highest possible security standards. Combined with your skills, you can make an impenetrable fortress for keeping your private and business correspondence safe for hackers who will steal your data just because they can.
At the same time, you still need to have great IT support, where your wishes would be on the top of the list. There are not many of them, but still, some of them still keep their very high standard for those who are willing to manage a very large number of clients and still help you in the few minutes, even seconds.
When it comes to encryption, there are two types and those are SSL ( Secure Sockets Layer ) and TSL ( Transport Layer Security ). Both of them are Security cryptographic protocols made to provide secure communication over a computer network.
Both equally require high-speed internet connection, and even they seem to do the same thing in the same way, both are different in many ways.
TSL represents improved SSL protocol since SSL became very vulnerable to cyber-attacks.
SSL’s latest version was 3.0 when TSL came into like the replacement.
While SSL encrypts your email, adjoin your authorization key, and it’s used when necessary, TSL, the more reliable successor of SSL uses HMAC ( Hash-based Message Authentication Code ).
While the SSL has, to put it bluntly, has a “socket” where data goes through, TSL has the finer inner layer of protection, but it is firmer and will protect your emails.
Those are a few differences, and only with much training on the subject, one can spot the difference between those 2 certificates.
However it may sound, a personal email address has may benefits, the only downside is that you have to spend little money to be able to have your Domain Name, which can be used to create personal email.
In a world where everything is going too fast, your business may depend on how you get to be represented in the same or even other industries. If your goal is to go global, you need to look professional for the world to see.
As everything is going viral today, you need to have protected email because emails represent the most personal information about everything and everyone. In Era where nothing is safe enough, personal email is the safest way.
There are some other useful benefits like NOT having advertisement all over your screen, Spam goes straight to Spam. Sometimes encryption can be that strong, that it will spot an email with no text in it, just attachment ( which can be very bad for your computer and your data ).
There are other benefits of having a concise email, like misspelling or having to write almost a whole row where the recipient should be your email can be written with 5 or 6 letters in the whole email address.
Just by having your domain name email, which is regulated in some countries like intellectual property, you are getting rid of free mailers,
which can be pretty heavy. Some people spend a whole fortune to purchase bases with several thousands of emails, so they can sell you the latest ‘new product’ on the market. Having a Personal email will not eliminate them all, some of them still come trough, so when in the Spam folder, be careful with new and email sender that is unknown to you.
Now let’s go through the procedure of setting your Personal email account:
First, you have to make a good choice in choosing your provider. There you need to look beyond money because safety is in the first place. So compare, but choose wisely.
Second, when you find a good hosting provider, you need to have a domain name, the shorter the better. Depending on your provider, and the rules, your choice of extensions is very big, and the billing is not the same for every extension.
The third step is creating your email account, which can have a second level of emails ( for example, a big company can have one main email account and many, many more with the same extension ).
By using control panel, you can set forwarding emails, outgoing messages, level or type of protection for your emails, and all the rest that you can find in all free email services, but without ads and banners.